Payroll & Benefits Assistant  - Canada Summer Jobs Program 

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward.

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

The opportunity

All summer student employment opportunities are contract positions, ranging from 6 – 16 weeks during the summer months (April to August 2025) and are contingent on funding approval from the Canada Summer Jobs Program.

Responsibilities

To provide support to the Payroll team in the following areas:  

• Assist with updating and maintaining employee data in the HRIS, which will include high volume data input  
• File documents in the correct employee folders and create new employee files as per file management guidelines   
• Organize the Payroll workspace, including cleaning out boxes of materials and documents, filing and coding, creating folders, files, and binders, typing file listings, preparing items for archiving, etc.  
• General office support as required (correspondence using Microsoft office suite, filing, data entry, scanning, etc.)  
• Sort and distribute incoming email and help to prepare outgoing email in the department.  
• Assist the Payroll staff with special needs or projects  

Qualifications and experience

• Office Administration experience preferred, including payroll & benefits experience with strong computer and analytical skills 
• Currently completing or recently completed a Bachelor’s or college degree, preferably in related program   
• Exceptional communications and written skills   
• Excellent organizational, planning and time management skills  
• Attention to detail and an ability to manage multiple priorities effectively   
• Ability to work in a team or independently   
• Proficient in Microsoft Office Suite   

Salary:  $17.50 per hour

Important Details

• This position is subject to the approval and funding of our application to the Canada Summer Job program.  
• Based on the nature of our work and our commitment to Accessibility, we will prioritize hiring youth with disabilities. 
• To be considered for the 2025 Canada Summer Job program at MODC, please confirm you meet the eligibility criteria below as outlined by Service Canada: 
  • be between 15 and 30 years of age at the start of the employment. 
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. 
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. 
  • Note: International students are not eligible participants.

Deadline: Please submit your cover letter and resume by March 10, 2025. 

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: 

• Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture 

Learn more about why we’re a great employer at marchofdimes.ca/careers.

For general inquiries, you can reach us at recruitment@marchofdimes.ca 

We value the health & safety of our employees 

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.