Executive Assistant - Full-time, Contract (Maternity Leave - 12 Months)  

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward.

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

The opportunity

The Executive Assistant is responsible for providing senior administrative and professional support to the Vice President, Strategy, Impact and Social Change and the Senior Director, Brand and Digital Marketing, and for supporting assigned Committees. Provide exceptional service and professionally represent the VP and Senior Director to all internal and external stakeholders, and Committee members.

Responsibilities

VP, Strategy, Impact & Social Change and Senior Director, Brand & Digital Marketing Support

• Provide senior level administrative support with a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Maintain relationships with employees, donors, community stakeholders, consultants, clients and volunteers with a high level of confidentiality, sensitivity and tact on behalf of the VP and Senior Director.
• Maintain calendars of the VP and Senior Director, ensuring that there are no conflicts and resolving any conflicts that may arise.
• Manage correspondence, requests for information and all matters of confidentiality; raise issues where appropriate.
• Arrange meetings to include preparing agenda and agenda packages; recording and distribution of minutes of meetings; organizing travel arrangements and other administrative support.
• Create and/or draft memoranda, correspondence, reports, agreements, presentations, forms and other documents; ensure accuracy, completeness, accessibility, and compliance with organizational standards, policies and procedures.
• Coordinate and support financial processing, vendor procurement, and HR administration on behalf of the VP and Senior Director as required. 
• Establish, organize and maintain confidential office filing system and document management database.
• Perform special project assignments as directed.

Committee Support

• Provide administrative support to staff-based and external advisory committees relating to marketing, communications and strategy.
• Schedule Committee meetings, prepare meeting packages and associated presentations, record and distribute minutes of meetings.

Qualifications and experience

• Minimum 5 to 10 years senior administrative experience supporting C-Level Executives, Boards and Committees preferably in a non-profit organization.
• University degree or college diploma in a relevant field, or equivalent combination of education and experience.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent oral and written communications.
• Excellent interpersonal skills with cross-culturally sensitivity and the ability to build relationships with stakeholders including staff, management, executives, external partners and organizations, donors and volunteers.
• Proficiency with Microsoft 365, including MS Outlook, Word, Excel, PowerPoint, Teams, Forms and SharePoint.
• Proficiency with virtual meeting platforms including MS Teams, Zoom and Webex.
• Proven ability to deal with sensitive, confidential issues appropriately.
• Ability to anticipate and respond to needs while using sound judgement and decision-making skills.

Important Details

• This position will be based at our Toronto office, with the option for hybrid work one day per week.

How to apply

• Please submit your cover letter and resume by December 14, 2025. 

Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: 

• Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture 

Learn more about why we’re a great employer at marchofdimes.ca/careers.

For general inquiries, you can reach us at recruitment@marchofdimes.ca 

We value the health & safety of our employees 

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.