Skills, Development and Employment  

You’ll feel great about a career with March of Dimes Canada

At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward.

• Purpose: Champion equity. Empower ability.

• Vision: An inclusive, barrier-free society for people with disabilities. 

• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Skills Development and Employment ensures that people with disabilities find and keep meaningful jobs by matching them with employers seeking qualified job candidates. In addition, they offer support with assessments, rehabilitation and child and youth programs. 

The opportunity

• Responsible for providing administrative and professional support to the Executive Director/Vice President of Skills Development & Employment (SDE) and the program's leadership team.
• Ensure exceptional service while professionally representing the Executive Director/VP, SDE to all internal and external stakeholders.
• Play a key role in ensuring smooth day-to-day operations, facilitating effective communication, and supporting strategic initiatives within the Skills Development & Employment portfolio.

Responsibilities

• Senior-Level Support: Provide high-level administrative support in a fast-paced, deadline-driven environment while maintaining confidentiality and accuracy.
• Stakeholder Management: Maintain relationships with employees, donors, community stakeholders, consultants, clients, and volunteers, ensuring professionalism, sensitivity, and discretion.
• Calendar & Scheduling: Manage the Executive Director/Vice President's calendar, proactively resolving any scheduling conflicts.
• Correspondence & Confidentiality: Handle correspondence, requests for information, and sensitive matters, raising issues as needed.
• Meeting Coordination:
  • Prepare agendas and meeting packages
  • Record and distribute minutes
  • Arrange travel logistics and provide administrative support
• Document Preparation: Draft and edit memos, reports, agreements, presentations, and other documents, ensuring accuracy and compliance with organizational policies.
• File & Document Management: Establish and maintain a confidential office filing system and document database.
• Leadership Support: Assist Directors and senior leaders by coordinating meetings, preparing materials, and tracking key action items.
• Strategic Initiatives: Support the development and monitoring of strategic initiatives, ensuring timely follow-ups and progress tracking.
• Internal Communication: Coordinate team-wide communications to ensure alignment across departments.
• Special Projects: Manage and execute special assignments as directed.

Qualifications and experience

• Minimum 5 to 10 years of senior administrative experience, supporting multiple executives and managing complex schedules, preferably in a non-profit organization.
• University degree or college diploma in a relevant field, or an equivalent combination of education and experience.
• Strong organizational skills, with the ability to prioritize multiple tasks seamlessly and maintain excellent attention to detail.
• Excellent oral and written communication skills.
• Strong interpersonal skills with cross-cultural sensitivity and the ability to build relationships with stakeholders, staff, management, executives, external partners, donors, and volunteers.
• Experience working in a fast-paced, multi-stakeholder environment.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, Forms, and SharePoint.
• Proficiency with virtual meeting platforms, such as Teams, Zoom, and Webex.
• Proven ability to handle sensitive and confidential issues appropriately.
• Ability to anticipate and respond to needs, using sound judgment and decision-making skills.
• Strong communication skills, both written and verbal, with a professional and diplomatic approach.
• Proactive and resourceful, with the ability to work independently and take initiative.
• Excellent attention to detail and a high degree of accuracy in all work.
• Strong problem-solving abilities and flexibility to adapt to changing priorities.
• Discretion and professionalism, with the ability to handle confidential and sensitive information.
• Collaboration mindset, fostering a positive and supportive work environment across teams.

Important details

• Hybrid work arrangement - 3 days in our Toronto office.

How to apply

• Please submit your cover letter and resume by April 15, 2025. 

 Questions about working at March of Dimes Canada?

Whether starting or advancing your career with us, you’ll feel great knowing that you’re: 

• Contributing to our important mission: creating real change for people with disabilities

• Joining a leading national charity with a history of impact and a future full of possibility

• Enjoying industry-leading employment incentives and benefits

• Supported in your professional growth, development, and success

• Included in our empathetic and supportive work culture 

Learn more about why we’re a great employer at marchofdimes.ca/careers.

For general inquiries, you can reach us at recruitment@marchofdimes.ca 

We value the health & safety of our employees! 

MODC is committed to ensuring a healthy and safe work environment. We encourage all current and prospective employees to receive Covid-19 vaccinations and booster doses as recommended by Public Health. This reflects our dedication to safeguarding the health and wellbeing of our workforce.

Need accommodations? We're here to help!

MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.

Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach

MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.